Planning a destination wedding: paperwork, guests and logistics

A destination wedding can be wonderful: a smaller group, a beautiful setting and a few days together rather than a few hours. It also adds paperwork, distance and travel for everyone. Planning for those three things early is what separates a relaxed wedding abroad from a stressful one.

Decide what 'destination' means for you

• A full legal ceremony in another country, which depends on that country's rules.
• A legal ceremony at home, with a celebration or a blessing abroad. Many couples choose this because it avoids most of the paperwork.
• A smaller ceremony abroad and a party for everyone at home afterwards.

Check the legal side first

1. 1Find out whether foreigners may marry in that country and any residency or waiting period they require.
2. 2List the documents you need: birth certificates, proof of single status, passports. Ask whether they must be translated or carry an apostille.
3. 3Ask your own registry office or embassy whether a marriage abroad is recognised at home, and what to do to register it.
4. 4Allow extra weeks for official documents; they are often the slowest part.

Look after the guests who travel

• Send save-the-dates nine to twelve months ahead so people can book leave and flights.
• Choose a place with easy flights and offer accommodation at several prices.
• Share a simple travel page: how to arrive, transfers, currency, weather and what to pack.
• Keep the schedule light, with free time, and accept that fewer people will come.

Manage vendors from a distance

A site visit before you commit is worth the cost if you can manage it. Otherwise hire a local planner or a venue coordinator, ask vendors for recent references, and keep every agreement in writing, including the currency and the payment dates.

Budget for the extras

• Your own travel and one or two planning visits.
• Translations, legal fees and document costs.
• Currency exchange and bank charges on deposits abroad.
• A reserve for last-minute changes, and insurance.

With the paperwork settled early and clear information for your guests, a wedding abroad can be calmer than one at home.